Planning Time and Work Organization Effectively

27. Apr
mtwtf
9:30-17:00
Offline

210.00 EUR

Price without VAT

The most we can do in relation to our life is to evaluate how we relate to it and how we use it. If time was planned for work or business activities only in the past, then this concept has been gradually broadened to include what happens in our personal lives as well. The conscious planning of time and organization of work increases both our personal effectiveness, as well as our work productivity, providing a feeling of balance and satisfaction with oneself and with life as a whole. Nowadays, the planning of time is like a system that has been created with various techniques, instruments, technology and methods.

The planning of time will be looked at within the framework of the course, not in its classical interpretation – “how one can achieve more in a day”, but rather as an aggregate of skills which help us to evaluate the quality of time, focusing on what is most important, rather than most urgent, to consciously create one’s life, putting forward professional and personal goals and planning not only work, but also recreation.

Aim of course: to provide participants with knowledge and practical skills in planning and organizing time and work to achieve better and more effective results, especially in remote working conditions.

Gains:

  • Knowledge and understanding about internal and external hindrances to effective work;
  • Acquiring the main principles about work and time planning, setting goals and selecting priorities;
  • The knowledge and skills to apply specific planning instruments, to be able to organize one’s work and time more constructively to achieve a more productive result;
  • Reducing the level of stress at work;
  • An individual time management plan for each participant.

Duration: 1 day, 6 hours.

Mini lectures, situation analyses, practical work individually and in groups, discussions, business-like game elements. 

Programme:

1. Basic principles of time management:

  • Structuring and planning time;
  • Benefits and losses of planning time;
  • Motivating oneself to commence regular time planning;
  • The 80/20 principle – a non-traditional approach to time management.

2. The psychological dimension of performing everyday obligations:

  • My attitude – what is it like, to what degree am I aware of it, how does this influence my productivity and cooperation with my colleagues?
  • My motivation;
  • Pro-activity – in everyday work, in relations with colleagues and in one’s private life.

3. Time management and stress:

  • Does a firm plan for one’s time and pedantism allow one to achieve more, or does it create additional stress?  
  • How to find the optimal approach to time planning?
  • How to manage one’s stress in critical situations and in everyday life?
  • Time planning and actions in crisis situations;
  • Emotional intelligence in the skill of managing one’s time, to lead oneself on the path to set goals.

4. Clear goals in the time management context:

  • How do clear goals help one save time?
  • Do I know my goals? 
  • Professional and personal goals;
  • What do I want to achieve and when?

5. Determining and observing priorities:

  • How do I select the tasks to be achieved? 
  • Is it the most important or urgent ones?
  • Personal and work priorities, reconciling these;
  • The Eisenhower method in time and priority planning;
  • Avoiding the delay of unpleasant work.

6. Work delegation:

  • Psychological hurdles;
  • The risks and benefits of delegation;
  • Productive delegation.

7. Time management in a team and time thieves:

  • How do we communicate with our team members about our plans;
  • Responsible collaboration;
  • Are we aware of what steals our productive time?
  • Do we notice when we steal time from others?

8. My individual time plan (individual practical work): 

  • Increasing personal effectiveness;
  • My most important time planning issues;
  • The development of an action plan for managing time more effectively.

9. Conclusion of the seminar. Feedback.

Venue: TRIVIUMS training centre, Blaumaņa 11/13 - 12, IV, Riga

Participation fees include handouts, coffee breaks and lunch.

For company training, the programme can be adapted for the specifics and needs of the company.